Office Manager

• Work closely with the General Manager and leadership team.
• Develop alongside a supportive, growing team.
• Enjoy opportunities to develop as the business grows.

Mobilize was born from the philosophy of "Connecting Good People". Whether you are looking to secure your next permanent, contract or casual position, or a client who is searching for your next hire, Mobilize want to partner with good people - customers, clients and suppliers alike to make meaningful connections.

Mobilize is partnering with a growing Indigenous-owned civil construction and plant hire business. The Office Manager will be responsible for supporting the day-to-day operations of a growing business, ensuring office systems, processes, and teams operate efficiently. This hands-on role is ideal for someone who thrives in a fast-paced environment and enjoys working across multiple business functions.


Key Responsibilities:

• Manage day-to-day office operations, administration, and business support functions.
• Support the leadership team with business coordination, planning, and operational priorities.
• Prepare and coordinate tenders, EOIs, capability statements, and client submissions.
• Maintain business systems, document control, compliance, and office processes.
• Produce professional reports, presentations, and business communications.
• Identify opportunities to improve systems, workflows, and operational efficiency.
• Support a collaborative, organised, and high-performing office environment.

Qualifications & Skills:

• Previous experience as an Office Manager, Executive Assistant, Business Support Manager, or a similar role.
• Experience within construction, civil, mining services, infrastructure, contracting, or a related industry.
• Strong experience preparing tenders, proposals, EOIs, capability statements, or client submissions.
• Exceptional written communication and document formatting skills.
• Experience managing or coordinating office support services.
• Advanced Microsoft Office skills, particularly Word, Excel, Outlook, and PowerPoint.
• A minimum of five years' experience in a medium-sized business where initiative, flexibility, and accountability are essential.

Mobilize is proud to be equal opportunity employer and encourages applications from Aboriginal and Torres Strait Islander and female candidates.

How to apply

If you meet the above requirements and would like to be considered for this role, please submit your interest using the 'Apply' button. Applying is quick and easy - just make sure you have the following documents ready to go:

• Resume
• Cover Letter (optional)

If you have questions or would like to discuss the details of this role, please contact Patricia Espina on [email protected] or 0488 805 773.